A Deep Dive into Refunds for Your Online Store with Tyler Lau
WP eCommerce Show

00:00 / 00:47:22

In episode 156 of our podcast, I chat with Tyler Lau from Sandhills Development.

Refunds are something that no matter what you sell, or how large your online store is, it has to be a priority from the very start. Tyler spends a lot of his time working with refunds, so he has been there, done that.

He shares tips, insight and stories around:

  • What you need to think of when it comes to refunds the moment you start planning your online store.
  • The importance of your policies being clear and easy to find.
  • Whether you should consider cash back, store credits or exchanges.
  • The irate customer, both one-to-one communication and via social
  • When you need to bend the rules
  • PayPal’s new refund policy.
  • What you need to think about with fraud and refunds.

Tips and Insights on Refunds from Tyler

The first thing to do

The first thing you need to pay attention to is your return and refund policy. This is the document that dictates how the refund process is going to happen. This is where you define the exchange. That means whether it’s a full cash or an exchange for a similar product. Defining this exchange really sets the tone of how the financial part actually happens.

It’s important because this is what you’ll refer to when you say, Hey, you asked for a refund for something you paid for six months ago. You’ve been using it this entire time. You may not have been using it well or making money off it, but you’ve been using it and I can see that you’ve done this for six months.

So you want to build and create a refund and return policy. Even if it’s as simple as no refunds, if it’s as simple as all sales final, that is still a return and refund policy. You just said no refunds. But if you were to go that extreme and have that route, you would still need to write that down in your return/refund policy.

Easy-to-find refund policies

You need transparency. We make sure that ours is visible in at least three places. Very clearly. We have it in our footer on every page. We have it on the product and pricing page. We also have it as a checkbox that you must agree to this before you purchase it.

Refunds are more than just refunds

Refunds, provide a lot of information for you. You may see patterns of repeating issues.

This is a prime opportunity. We’ll give you the refund with no questions asked, so we’ll give you your money. But we do kindly request that you talk about what kind of issues did you have?

I think it comes down to assessing whether the customer’s upset due to the fact of errors we have caused or it has escalated in the duration of our conversation with the customer. Or sometimes it’s entirely out of the blue.

Life happens

The other thing about your refund policy that I advise is to be human about it. A lawyer probably won’t agree with me on this, but don’t always follow at 100%. Use your discretion.

It comes down to making your decision and it’s like life. Things happen. And if your customer has that and has a terrible experience or is dealing with possibly dealing with something that’s so out of the ordinary, be human, just give them their money back. You know, that’s the other aspect of your refund policy.

Cash back, exchanges or store credits

If their products are easily exchangeable and they’re not losing that much off a product, then keep that money in the family and just exchange a product.

In the terms and conditions of the refund and in return policy, you need to define that exchange. Is this something that you have applicable products that you could exchange for? Do you want store credit or do you just simply want that money to go back and reverse everything and that’s all we do, right? You get the money back.

PayPal’s refund policy

If they’re not caught up to what happened regarding PayPal and their refund policy, their refund policy is PayPal now will not refund their transaction fee. And they have done this once before and then kind of reneged on it and it went away. But within the last couple of weeks they are trying to sneakily reinstate this and a lot of people are upset.

I think our ultimate move is trying to get everyone to use Stripe. It means we’re trying to gear everything and funnel everything towards Stripe right now.

Refunds and fraud

The area of fraud is huge and websites should use several tools to fight fraudulent payments. But there is a pretty easy way to get around some of these in the sense of like, I purchase this software and I download it and now I have it and then I ask for a refund. So essentially I get free software.

Where to find Tyler

Sandhills Development

On Twitter @tylermaximuslau

On Instagram at tylermaximus

Thanks to our sponsor FooSales

A big thanks to our sponsor, FooSales. If you are looking for secure Point of Sale system for WooCommerce, FooSales has you covered. It turns any computer, iPad or Android tablet into a cash register and gives you the power to sell your products and run your business anywhere in the world.

What’s cool is that it will connect directly to your WooCommerce database so as you are busy selling via this point of sales, your online store is perfectly synchronized. And unlike so many branded point of sales products, this doesn’t limit you to any single service provider and can be used with any credit cared processor.

Have you been looking for that sales register? They have a 30-day free trial so you can test the waters. But I’m sure you will be more than happy with FooSales, so make sure and go to FooSales.com and use the code BobWP to get 25% off any of their plans for 12 months.